The Next Steps To A Streamlined Hiring Process

Remember when we walked through the first 6 steps on how to streamlined hiring the right team for your business?

Well, buckle up because we’re about to dive into the next 6 steps of our 12-step streamlined hiring process!

If you haven’t caught up on the first part, make sure to check it out before moving on.

By the end of this article, you’ll have the full map in your hands to navigate the streamlined hiring process.

Ready to find out what comes next in this streamlined hiring process?

Let’s jump right in!

Step #7: Picture Perfect Memory

So, you’ve just wrapped up a good pre-interview.

Here’s what I do next – and trust me, it’s a game-changer.

I take a quick screenshot of the candidate right there in the interview.

Why?

It’s like this: seeing their face with my notes makes it way easier to remember who’s who later on.

Check out this sample screenshot I’m attaching.

It’s a neat little trick that keeps everything crystal clear in my mind.

Simple, right? But oh-so-effective.

Step #8: Testing Their Email Game

Alright, after the pre-interview, here comes a little twist.

I tell the candidate to shoot me a follow-up email,

but here’s the kicker –

I give them a different email address than the one we’ve been using.

This serves a very specific purpose.

The change in the email address is an intentional test.

It’s a great way to see two things:

1. if they can follow simple instructions and;
2. how fast they get back to me.

Those who respond quickly and to the right email address…

move to the next stage.

I’m very clear and emphasize that this is a different email address.

This is exactly what I say:

‘This is a different email address than you currently have.

I want you to follow up with me using this email address.’

You’ll be surprised how many VA applicants are sending it to the wrong email address!

I’m dropping in a screenshot of what a good follow-up email looks like.

This is from a VA who nailed it – quick response, right address, and all.

Have a look and see how a winning email should be:

Notice how it’s straightforward yet professional.

That’s the kind of efficiency and attention to detail you’re looking for.

Step #9: Quick Check with a Win Test

After the email test, I introduce a new challenge: the Win Test.

This is a simple yet insightful task.

I ask each candidate to suggest a couple of podcasts..

they think would be a great fit for me.

This task isn’t just about naming some podcasts.

It’s a way for me to see:

• how well they communicate,
• how much research they’ve done on me and my business,
• and if they can understand the task correctly.

I expect a response within an hour or two – yes, it’s quick.

The speed shows me who’s truly interested in the job.

The details tell me who’s done their homework.

Have they checked out what I talk about?

What shows have I been on?

And considered why a show would be a good fit?

Or have they given me some generic shows that they’re interested in.

At a glance, I’m really looking for how they communicate.

Did they include links to the shows?

Or did they just give me a list of names?

Without links, it means I have to do the extra steps.

Remember, we’re hiring them to save time.

No links are definitely a problem.

Here’s a screenshot of one of these Loom tests:

Here’s the loom video that VA applicants will receive.

Quick, clear, and on-point.

Step #10: Getting Deeper in the Second Round

So, they aced the Loom test? Awesome!

Now, we dive deeper with a longer, more in-depth interview.

This is where I really get into their past..

their wins..

and what they’re all about.

I send an invite for this round via email, and here’s what I’m digging for:

consistency and substance.

it’s easy for someone to put up a good front in a quick chat.

But can they keep it up when we go deeper?

Sometimes, a VA looks super professional in the first chat..

but in this round, they might be too casual.

They hop on the zoom call while walking their dog?!

That’s a big no for me.

Once we start chatting,

I’m eager to hear about their successes and experiences.

It’s not just what they say, but how they say it.

For instance, I might ask:

“Tell me about a time you felt really successful. What happened?”

Their answer? It’s gold.

It shows me who they really are, beyond just skills.

If one person is proud they didn’t lose their temper in traffic..

and another is thrilled they completed a 5k run…

there is a clear difference between their personalities.

which, by the way,

is often more important than just skills.

So, in this round, we’re looking for:

• real stories
• real successes,
• and seeing if they’re just as sharp as they were at the start.

Step #11: Now, We Talk About Us

Alright, they’ve told us about them.

Now it’s our turn.

I start chatting about what it’s like working with us.

I keep it real – it’s all about giving them a clear picture of what being on our team is like.

They need to know what they’re signing up for, right?

This step is all about being open..

so they know exactly what to expect.

We talk about how team mentality is everything to us.

This isn’t a place where they will be micromanaged.

They will be trained through our Leadership Program so that…

they become like little CEO’s of their own departments.

Our clients will be looking to them for ideas and inputs.

This is not a to-do list type job.

Step #12: Client Prep

Alright, they’re almost at the finish line.

Now, it’s time to get them set up to meet our clients.

I give them the lowdown:

• who they’re meeting,
• what our clients are like,
• and what’s expected.

Think of it as the final practice before the actual game.

This part’s super important,

’cause it’s not just about how ready they are,

but if they really fit with what our clients need.

It’s like the final piece of the puzzle –

making sure they’re the right fit for our team and our clients.

Wrapping It Up

So, that’s the whole shebang!

We’ve walked through all the steps.

Not just to find someone good but to keep them around.

Each step is like a secret sauce to make sure you get a virtual assistant:

who’s just right for you and your business.

What Others Are Saying

Nothing speaks more about the effectiveness of our 12-step streamlined hiring process than the success stories of our clients.

Here is one of the testimonials from satisfied business owners: