Time Blocking: 5 Productivity Tips for Small Business Owners In 2024

by | Feb 7, 2024 | Blog, Productivity

    What’s one thing that small business owners are most concerned about protecting?


    In the hustle of running a business…

    time is that precious resource you can’t afford to waste.

    Let’s take a page from my own life..

    When I was writing my book…

    I had a deadline in June and I realized…

    the only way to meet it was to break down the task into manageable pieces.

    So, I set a goal: write five pages a day, Monday to Friday.

    This method kept me on track.

    It’s about balancing a million little things…

    while making sure you’re moving forward and not just spinning your wheels.

    So, how do you protect your time?

    How Do You Protect Your Time?

    The key is in freeing up your time to what actually matters.

    This is where time blocking is a real lifesaver.

    It’s like having a map for your day, guiding you on what to focus on and when.

    We’ll dive deeper into 5 essential steps…

    using time blocking effectively in your daily business.

    It’s about making your time work for you in the most efficient way.

    Let’s get into how you can make every hour of your workday really count.

    Time Blocking Tip #1: Do the Most Important Work At Your Peak Time

    Everyone’s got a time when they’re on top of their game.

    Maybe you’re all fired up in the morning…

    or get a second wind in the evening.

    Figure out when you’re buzzing with energy.

    That’s your power time.

    Then, line up your big tasks for these moments.

    This isn’t the time blocking for small fry like emails.

    Save those for when you’re not in the zone.

    Here’s the game plan:

    • Spot your peak times. Are you an early bird or a night owl?
    • Line up projects for these high-energy hours.
    • Keep the small stuff for later.
    • Stick to one big thing at a time. Don’t multitask!
    • Make it a habit. The more you do it, the easier it gets.

    The Game Plan

    If mornings are your thing…

    do the tough stuff with your first cup of coffee.

    More of a night person?

    Save your brainpower for when the sun goes down.

    It’s not about doing more. It’s about doing it right.

    Work with your natural rhythm…

    and you’ll get the important stuff done without burning out.

    Time Blocking Tip #2: Your Calendar is Your Time Bank Account

    When you use your calendar right…

    it changes everything.

    It’s not just for outside appointments…

    or things you don’t want to forget.

    It’s where you should be tracking all your projects.

    Imagine your day’s assignment like a car payment.

    You wouldn’t ignore a car payment, right?

    So why ignore business projects that take up your time?

    Let’s say you have emails and calls to make.

    That’s real work, and it should be on your calendar.

    If you’re spending more than an hour on emails…

    that’s a sign you need to rethink how you’re spending your time.

    You think you don’t need to put everyday stuff on your calendar…

    but that’s where you’re wrong.

    Your calendar is the GPS for your time blocking.

    Successful entrepreneurs can tell a lot about a business…

    just by looking at someone’s calendar.

    Successful entrepreneurs can tell a lot about a business just by looking at their calendar.

    So, if you’re not tracking this everyday stuff…

    you’re walking into your day thinking you have 8 hours of work time…

    but in reality, you only have 5 because of all these unaccounted projects.

    It’s like stumbling into the day blindfolded…

    wondering at the end why you didn’t get everything done.

    Time Blocking Tip #3: Measure Your Time Allocation

    What happens often is that we underestimate the time blocking needed for projects.

    This leads to overpacked schedules…

    and a constant feeling of being behind.

    It’s about understanding how long things actually take…

    not just how long you think they should take.

    Here’s the thing about calendars – you can’t improve what you don’t measure.

    How can you find more time for new projects…

    if you don’t even know how much time your current assignments take?

    That’s why it’s essential to use your calendar as a tool…

    to measure and manage your time blocking effectively.

    Take the example of creating TikTok videos.

    You start out thinking it’ll only take half an hour…

    but then you find it’s taking you an hour and a half.

    If you don’t measure this, you’ll always be off in your planning.

    After a few weeks, you realize these videos consistently take 2 hours.

    Now, with this measure, you’re no longer guessing.

    Instead of being reactive, always trying to catch up…

    you become proactive.

    You’re setting yourself up for a more productive, less burnout and stressful day.

    Time Blocking Tip #4: Batch Similar Tasks

    This method can save you a lot of time and energy.

    It’s about grouping tasks of a similar nature together…

    and doing them in one go.

    This could include shooting multiple videos, editing them…

    or planning content for future videos.

    By doing all these related projects together…

    it’s easier to maintain a flow.

    It’s much more efficient than switching between unrelated stuff…

    which can break your focus and slow you down.

    You need to know the projects that can be grouped together…

    and allocate specific times to handle them.

    This approach reduces the time spent switching…

    between different types of tasks and helps you focus more intensely on the task at hand.

    Batch work isn’t just about saving physical time.

    It also conserves your mental energy.

    When you focus on one type of assignment…

    you’re not scattering your attention.

    You get into a rhythm.

    Batch work conserves your mental energy

    This is especially helpful with creative projects that require a lot of focus.

    In the end, you’ll find that you can get more done in less time

    and with less mental fatigue.

    Batching isn’t just about working harder; it’s about working smarter.

    Time Blocking Tip #5: Work Backwards from Deadlines

    This tip is more than just hitting your daily targets.

    It’s about understanding the bigger picture.

    You’re not just working hard every day…

    and hoping it’ll all come together in the end.

    You’ve got a clear, step-by-step plan that shows you exactly…

    what needs to be done and when.

    Real Results: Hear It Straight from Our Clients

    Don’t just take my word for it.

    Listen to this amazing story from one of our clients who used my Super Tool Kits and saw their business transform.

    Hit play and get ready to be inspired!

    All the Stuff You’re Wondering About Entrepreneurial Challenges, Answered!

    What's the quickest way to solve work-life balance issues?

    The quickest way is to create a W.I.N team.

    It’s your team of virtual assistants that help you focus on what truly matters.

    This way, you can reclaim your personal time without sacrificing your business growth.

    How do I stop feeling overwhelmed all the time?

    Take my entrepreneur personality quiz.

    It helps you identify your entrepreneurial traits and how to better manage your time.

    You’ll get personalized tips to stop feeling overwhelmed.

    I'm struggling to find the right virtual assistant for my business. What should I do?

    I have a 12-step hiring formula with a 95% retention rate.

    It’s a game-changer for finding the right virtual assistant.

    If you want to know more, book a call with me to talk about hiring a virtual assistant.

    What are the latest trends in solving entrepreneurial challenges?

    The latest trends focus on smart systems and processes.

    My systems and processes that I call Super Tool Kits are a prime example of this.

    Helping you streamline your business operations.

    Ready to level up?


    Be our next success story and find out

    how you can make 2024 your best year yet.


    Are You Ready For Your Next Big Win?

    Know your entrepreneur personality and I’ll take it from there!

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