How Systems and Processes Can Enhance the Creative Process

by | Feb 27, 2023 | Blog


    As a small business owner, it can be overwhelming to manage all the different aspects of your business. There’s the reason you started the business. Then there’s is everything else you need to do to run your small business.

    One of the quickest ways to make running your business more manageable is by implementing systems and processes.

    Bare with me.

    It may sound boring and like another thing to do but it’s simpler than you think.

    It’s the difference between a business you run or a business that runs you!

    It’s also how you are going to free yourself so you can be more creative in your business and bring in more revenue.

    It’s Cost Effective And Gives You Results Fast

    Many small business owners run their business off memory. No systems and processes to be found. This means there is no way to outsource admin work.

    Often small business owners busy themselves with small business tasks buying into the entrepreneur mindset that more hard work is the answer. This quickly leads to small business burnout.

    I bet I don’t need to tell you that!  Systems and processes help to ensure that tasks are completed consistently and efficiently. They also help to reduce the risk of errors.

    Finding and fixing errors is time consuming and expensive. In fact, in many cases fixing a mistake almost doubles the cost.

    Think about something like going to the grocery store. You need milk, bread and cheese. You drive to the store, find your items, line up and drive home.

    You then proceed to make yourself a sandwich with a glass of milk. You can’t find the milk? Did you forget the milk in the cart? Did you pay for it and leave it?

    It takes time to sort out where things went wrong. Finally, you realize you need the milk and off to the store you go again. You drive to the store, find your items, line up and drive home again! It’s exactly double the work. It also costs you the same gas for one item.

    No one really talks about the expense of making mistakes. The very first thing that systems and processed do is eliminate mistakes.

    Scale Your Business With Outsourcing

    In order to scale your small business you need to have systems in process in play.

    Then you need someone to implement these systems and processes. Outsourcing Filipino virtual assistant is where you start.

    The benefits of outsourcing virtual assistants and the reasons to outsource to the Philippines are many.

    You remove yourself as the choke point. This means you can focus on the creative work. The creative work that brings you in more business, more revenue.

    The outsourcing industry saves money for the small business on so many levels.

    The hourly rate is much lower than the western culture. This is the number one benefit of outsourcing for small business.

    This gives you a competitive advantage as you can get the help you need but previously couldn’t afford. Hiring a virtual assistant was how I was able to scale my business. Outsourcing jobs in the Philippines is extremely affordable and a wonderful luxury for the small business owner.

    Filipino Virtual Assistants Dramatically Decrease Administrative Tasks

    When implementing systems and processes, it’s important to start with a the basic and repetitive work.

    This will help to ensure that the systems and processes you put in place immediately save you time. You can then move to other tasks like social media.

    Additionally, this helps with having clear communication

    There are many benefits or hiring outsourcers but the ability for you to focus on creative work, is my favorite.

    How To Make Systems and Process

    You don’t need to have your systems in process in place before you get assistants in the philippines. It’s simple and easy to get systems and process set up. Simply screen capture your work as you do it. Then have your outsourcer transcribe the steps. Voila systems and processes!

    Implementing systems and processes can be a highly effective way to improve the efficiency and quality of your small business. By having clear guidelines and procedures in place, you can ensure that tasks are completed consistently and efficiently, and that your business is running smoothly.

    Your Business Process Improves Creativity

    One of the most significant benefits of implementing systems and processes is that it can give you more freedom to be creative.

    When you have a clear set of rules and procedures in place, it allows you to focus on the bigger picture and think outside the box. Instead of getting bogged down in the day-to-day operations of your business, you can take a step back and think about new and innovative ways to grow your business.

    For example, if you have a clear system in place for managing your social media, it frees up your time and energy to focus on developing new marketing strategies to attract more customers.

    Implementing systems and processes also allows you to assign work more effectively. When you have clear instructions and guidelines in place, it’s much easier to assign tasks to other members of your team. This can help to free up your time and energy to focus on more important aspects of your business.


    How To Easily Manage Your Growing Workload

    When you have systems and processes in place, it also allows for more scalability. As your business grows, it can be difficult to manage the increased workload without systems and processes in place. With a clear set of guidelines and procedures, it’s much easier to scale your business and handle the increased workload. This can be done by outsourcing certain tasks to virtual assistants or other outsourced staff.

    In addition, Systems and processes can also help you to identify areas for improvement and make necessary changes.

    For creatives, systems and processes can provide structure and focus to their work. They can help to eliminate distractions and keep them on track, which can lead to increased productivity and better-quality work. For example, a writer might have a system in place for researching, outlining, and writing their articles, which can help them to stay on track and avoid writer’s block.

    It’s important to note that systems and processes do not have to be rigid or restrictive. They can be tailored to fit the specific needs of a creative’s work and allow them to work in a way that feels most natural to them. It’s a matter of finding the right balance between structure and flexibility.

    Hiring a VA, using systems and process is business 101 for successful entrepreneurs.

    How Systems and Processes Can Enhance the Creative Process

    Don’t let administrative tasks hold you back from achieving your entrepreneurial dreams! Take the “Get Stuff Done” quiz and learn how outsourcing can help you turn your ideas into action:

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