The Super Toolkit
Every step. Every link. In 1 place.
A Super Toolkit is a step-by-step guide that holds everything a task needs. Every link, file and template sits right inside the step where it's used, so your VA reads it top to bottom like GPS directions. No hunting, no tabs, no wondering. Your VA works with full independence, without coming back to you with questions.
Free. 5 minutes. 9 questions.
No tabs.
No wondering.
Your Super Toolkit
Anything we do once, we do 50 times.
So we set it up once, with every link inside, and stop paying for the same thinking again and again.
Kris Ward, founder of Win The Hour Win The Day
Sound familiar?
Right now, the work lives in 7 places.
A file in Drive. A note in your inbox. A link in an old Slack thread. A step only you remember. Before anyone can start the task, they go hunting for all of it.
Think about the old days, walking across the room to the filing cabinet. Grab a file, get distracted, walk back. Every open tab is that same walk. By the time everything is gathered, you're worn out and the real work gets pushed to tomorrow.
“The gathering is the draining part.”
A Super Toolkit is the thing that holds all the resources, not another place to go looking.
The difference
Same task. Same person. Different setup.
- ×Your VA waits on you for every answer
- ×The steps live in your head
- ×Links are spread across 5 tabs and your inbox
- ×The same mistake happens twice
- ×When someone leaves, the know-how leaves too
- ✓Your VA opens it and goes
- ✓Every step is written down, 1 direction each
- ✓Every link sits inside the step that needs it
- ✓A missed step gets added, so it never happens twice
- ✓The next person picks it up on day 1
It wasn't the person. It was the setup.
What makes it a Super Toolkit
Simple on purpose.
“Things that are done well look simple.” Every Super Toolkit has the same 6 traits, so your VA always knows what to expect.
1 direction per step
Each step tells you exactly what to do next. Nothing hidden inside it, no surprises halfway through.
Every link lives inside the step
The client's folder, the template, the tracker. Right there in the step where it's used, not in a folder of everything.
Reads like GPS
Simple and forward-moving. GPS never says turn left, but only if it's not raining.
Done in 1 sitting
Open it, do it, check it off, move on. Nobody has to remember where they left off.
Anyone can follow it
Someone who has never done the task can open it and get it right the first time.
Always improving
Every time you use it, you improve it. A missed step goes straight back in, so nobody makes the same mistake twice.
A sample, up close
What a strong Super Toolkit looks like.
Here's a sample for onboarding a new client. Point at each note to see what makes it work.
New client onboarding
- A
1 direction per step
Each step is 1 small action you can do and check off. No steps hiding inside steps.
- B
The exact link, right inside the step
Every blue link opens the exact file the step needs. Nobody asks where it lives.
- C
Grouped by role, in order
Steps are grouped by who does them and when. It says Founder or VA, never a name, so it still works when the team changes.
- D
Done in 1 sitting
Open it, follow it top to bottom, check it off. Nobody remembers where they left off.
- E
A missed step goes back in
Something slipped last time, so it was added. The same mistake never happens twice.
A sample only. Every business gets its own, built with you.
Why your VA stops asking
“Turn on GPS from New York to California and you don't question it. It's not because you're a better passenger. It's because the process is so simple.”
Kris Ward
Open the Super Toolkit
Do step 1
Click the link inside
Check it off
Done
What it runs
The pre-work and post-work, off your plate.
You're a runner stopping every 10 feet to tie your shoes. These are the tasks founders hand off first, each with its own Super Toolkit.
Client onboarding
Welcome email, folder and first call booked.
Call prep and recaps
Agenda before, next steps after.
Invoices
Out on time and tracked.
Weekly newsletter
Drafted, scheduled and sent.
Podcast episodes
Guest booked, show notes, published.
Blog uploads
Formatted, linked and live.
New team member onboarding
Logins, Super Toolkits and first week.
Monthly reports
Pulled, checked and in your inbox.
Not another SOP
A Super Toolkit vs an SOP nobody opens
No SOPs yet? Or a manual nobody opens? Either way, your business runs on your memory.
| A typical SOP or manual | A Super Toolkit | |
|---|---|---|
| Where the links live | In a folder somewhere, or nowhere | Inside the step that needs them |
| How it reads | Paragraphs to read and remember | 1 clear direction per step |
| When it changes | When someone finds the time | Every time it's used |
| Who can use it | The person who wrote it | Anyone on the team, from day 1 |
| When someone leaves | The know-how leaves too | The work keeps moving |
Related read, What Happens to Your Business When a Key Team Member Suddenly Disappears?
The 4 pillars of a WIN Team
Where it all starts.
Super Toolkits are the first of the 4 pillars we build with every founder. They hold the how, so the rest of the team can move.
Super Toolkits
How it gets done
Win The Hour
When it gets done
Win Talk
How we lead
What founders say
Out of your head and into a process.
“You'll never make the same mistake twice because we added it to the Super Toolkit.”
Kris Ward, founder
“Working with Kris, I was able to get my work out of my head and into a document and a process that we can use to be more efficient.”
Josh UsheroffClient
“Her Super Toolkit has made it so much easier for me and what I'm doing.”
Janene ListonClient
Where to start
Your first 2 Super Toolkits, built with you.
The Capacity Rebuild Starter is a standalone program that takes about 30 days. It starts with a Capacity Deep Dive with Kris to find what's pulling you in most. From there, we build your first 2 Super Toolkits with you, so your next hire has something real to walk into.
- ✓A Capacity Deep Dive with Kris
- ✓Your first 2 Super Toolkits, built with you
- ✓Full access to the Academy, our library on the 4 pillars
“The Super Toolkit isn't the reward at the finish line. It's the starting line.”
Ready to move faster? You can jump straight into the full program.
Questions
Questions founders ask first
What is a Super Toolkit?
A Super Toolkit is a step-by-step guide that holds everything a task needs, with every link, file and template sitting right inside the step where it's used. Your VA reads it top to bottom like GPS directions. No hunting, no tabs, no wondering. As Kris Ward puts it, it's the thing that holds all the resources.
Who created the Super Toolkit?
Kris Ward, founder of Win The Hour Win The Day. Super Toolkits are the first of the 4 pillars of a WIN Team, along with Scrum, Win The Hour and Win Talk.
Is a Super Toolkit the same as an SOP?
Not quite. A typical SOP explains a task in paragraphs and sits in a folder until someone goes looking for it. A Super Toolkit directs the work. Each step gives 1 clear direction with the exact link inside, and it gets better every time it's used, so it never goes stale. Think of it as the SOP your VA actually opens.
Do I need Super Toolkits before I hire a VA?
Yes. Drop a great VA into a business where every answer lives in your head, and they look like a weak hire. They wait, they guess and they check everything with you. Set up the work first, and your next hire has something real to walk into. That's why they stay. Related read, Why Your Virtual Assistant Isn't Working.
Who builds my Super Toolkits?
We build them with you, step by step, starting with the tasks that pull you in most. Then your VA keeps them up to date as they use them.
Is a Super Toolkit ever finished?
No, and that's the point. Super Toolkits are living documents. Every time one is used, it gets better. If a step is missing, it goes straight back in, so the same mistake never happens twice.
Which tasks should get a Super Toolkit first?
The ones that pull you in most. Anything that happens every week, waits on your answers to move, or stops when you're away. The free 5 Minute Capacity Checklist shows you where to start.
Related reading, How to Build a Business That Runs Without You and How to Stop Being the Bottleneck in Your Business
Start with 5 minutes
Find your first Super Toolkit.
Take the free 5 Minute Capacity Checklist and see where your setup is leaking. 5 minutes, 9 questions, and a short breakdown based on your answers. That's where your first Super Toolkit starts.
